7 Airbnb Message Templates Every Host Should Save (and How to Reuse Them Fast)

If you’re an Airbnb host, you’ve probably typed the same messages dozens of times, from welcome notes to Wi-Fi passwords and checkout reminders.

Airbnb’s Quick Replies can help, but they only work inside the app.

Many hosts also share details over WhatsApp, SMS, or email, which means more copying, pasting, and retyping (a problem easily solved with a clipboard manager).

To save you time, here are 7 ready-to-use message templates you can send to guests, plus a simple way to keep them organized and reuse them instantly across any platform.

TL;DR: The 7 Airbnb Messages Every Host Should Save

1. Welcome Message: Confirm booking, set a friendly tone.

2. Check-In Instructions: Clear steps with codes or directions.

3. Wi-Fi and Amenities: Share network + key amenities.

4. House Rules: Gentle reminder of the main rules.

5. Emergency Contact: Provide backup numbers for safety.

6. Checkout Reminder: Friendly nudge with clear steps.

7. Thank You & Review Request: End on a positive note and ask for feedback.

Save them all with Clipboard History Pro to organize, search, and paste instantly across Airbnb, WhatsApp, email, and SMS.

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7 Airbnb Message Templates to Save and Reuse

1. Welcome Message

The welcome note is important since it confirms the booking and sets a friendly tone from the start.

To avoid sounding like an automated message, keep it warm and personal, add the guest’s name, and maybe a small detail about their trip if you know it.

Message:

Hi [Guest Name], thank you for booking your stay with us! We’re excited to host you. If you need anything before your arrival, feel free to reach out here. I’ll send you the check-in details closer to your stay.

When to use it: Send this as soon as a booking is confirmed. It makes guests feel acknowledged and sets the tone for good communication.

2. Check-In Instructions

Clear check-in instructions save guests from confusion and reduce last-minute messages. You should keep them short, specific, and easy to follow.

If you use a lockbox or smart lock, it’s better to include photos or step-by-step directions to make arrival stress-free.

Message: 

Check-in starts at 3 PM. You’ll find the lockbox next to the front door — code [XXXX]. Once inside, the keys are on the table. If you run into any issues, call or message me anytime.

When to use it: You should send this 24–48 hours before arrival, so guests have the details handy during their trip.

3. Wi-Fi and Amenities

Guests almost always ask about Wi-Fi, so it’s best to send it in advance.

You can also include a quick reminder about amenities they’ll likely use, like the coffee maker, parking, or laundry.

In this case, tools like text expanders or clipboard managers make it simple to reuse these details without retyping them every time.

Message:

Here’s the Wi-Fi for your stay:

  • Network: [Network Name]
  • Password: [Password]

You’ll also find fresh towels in the bathroom and complimentary coffee in the kitchen.

When to use it: Send this right after check-in, so guests don’t need to reach out for essentials.

4. House Rules

House rules set expectations early and help prevent misunderstandings during the stay.

It’s better to keep the message polite but clear, focusing on the most important points like noise, smoking, or pets.

Message:

Just a quick reminder of our house rules:

  • No smoking inside the property
  • Quiet hours after 10 PM
  • Please no pets without prior approval

Thanks for helping us keep the space comfortable for everyone!

Send this a day before arrival or include it with your check-in instructions to make sure guests are aware before settling in.

If you manage multiple listings, organizing your rules into text snippets can save you even more time.

5. Emergency Contact

Guests feel more secure knowing they can reach you quickly if something goes wrong.

That’s why sharing an emergency contact also helps build trust and avoids delays in urgent situations.

Message:

If you need urgent assistance during your stay, please call me at [Your Phone Number]. In case I’m unavailable, you can also reach [Backup Contact] at [Phone Number]. For serious emergencies, dial local emergency services at [Emergency Number].

When to use it: Send this along with check-in details or keep it pinned in your first message so guests always know how to reach help if needed.

You can also pin this message in a clipboard history tool so it’s always just one click away.

6. Checkout Reminder

A polite checkout reminder helps avoid delays and gives guests clear instructions on what to do before leaving. The best way is to keep it friendly and easy to follow, so they leave on time without confusion.

Message:

Just a reminder that checkout is at 11 AM tomorrow. Please leave the keys in the lockbox and make sure all windows are closed. If you need a later checkout, let me know and I’ll do my best to accommodate.

Send this the evening before departure, so it’s fresh in your guest’s mind without feeling rushed.

7. Thank You & Review Request

Ending the stay on a positive note increases the chances of getting good reviews and encourages guests to book again. Keep it warm and appreciative, and politely ask for feedback.

Message: 

Thank you for staying with us, [Guest Name]! We hope you had a great experience. If you enjoyed your stay, we’d be grateful if you could leave us a quick review. It really helps us improve and welcome more wonderful guests like you. Safe travels!

When to use it: Send this right after checkout, once the guest has left the property.

How to Save and Reuse Your Airbnb Messages with Clipboard History Pro

Having these messages ready is helpful, but being able to send them quickly (on Airbnb, WhatsApp, Gmail, or SMS) makes the real difference.

That’s where Clipboard History Pro can help. Here’s what it lets you do:

  • Save all your Airbnb messages in one place: No more digging through old chats or Notes apps.
  • Organize with folders: You can group messages by Check-In, Checkout, Emergencies, or House Rules so they’re easy to find.
  • Mark favorites: Keep your most-used messages (like Wi-Fi details) at the top for one-click access.

  • Search instantly: Type a keyword like “Wi-Fi” or “checkout” and pull up the exact message in seconds. This is especially useful if you’ve saved dozens of templates, similar to how people recover copied text in Chrome.

  • Paste anywhere: Drop your saved text directly into Airbnb, WhatsApp, Gmail, or any other app with a quick click.
  • Keep everything safe: Your saved messages stay stored and easy to access, even if you switch devices.
  • Use it anywhere: Install the Chrome extension on your laptop or the mobile app when you’re on the go.

With Clipboard History Pro, your guest communication becomes fast, consistent, and stress-free (across every platform you use).

Save Time on Every Airbnb Message

Using message templates is a smart first step, but the real benefit is having them ready to send anywhere: Airbnb, WhatsApp, email, or SMS.

That way, you’ll reply faster, stay consistent, and never waste time retyping the same details.

With Clipboard History Pro, you can organize all your guest messages into folders, mark your favorites, and pull up any text with a quick search.

Use the Chrome extension on your laptop or the mobile app when you’re on the go.

It’s free to start, with paid plans from just $5/month for extra features.

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FAQs About Saving Airbnb Messages

Does Airbnb have a built-in way to save messages?

Yes. Airbnb has a feature called Quick Replies, which lets you store short responses directly in the app. However, they only work inside Airbnb, not if you also communicate with guests on WhatsApp, email, or SMS.

What’s the best way to reuse Airbnb messages across platforms?

A clipboard manager like Clipboard History Pro is the easiest way. It lets you save all your messages, organize them into folders, and paste them instantly on Airbnb, Gmail, WhatsApp, or anywhere else.

Can I use these message templates on mobile?

Yes. Clipboard History Pro has a mobile app, so you can access, search, and paste your saved Airbnb messages even while you’re on the go.